Atlanta Office Administrator
(Part-Time)

PURPOSE OF POSITION:

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The Executive Assistant and Office Manager is a critical resource within the 5Q organization. This position is responsible for supporting 5Q’s Chief Executive Officer (CEO) and the Atlanta office location. In addition, this role is responsible for supporting the logistical, travel, and expense reporting for the 5Q Connect and Senior Leadership team. This role will also have responsibilities of internal projects that 5Q will execute, as we continue to develop and grow the business. This role requires management of competing priorities, excellent communication and client management skills, and the ability to coordinate logistics with both internal and external resources. This position is based out of Atlanta and will work out of the Atlanta HQ offices of 5Q.

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Essential Duties and Responsibilities:

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• Support the CEO in day-to-day activities and projects as needed

• Assist executive team with administrative support, including calendar management and expense reporting

• Coordinate logistics for project resources, including travel arrangements

• Organizing meetings, including scheduling, sending reminders and organizing catering, when necessary

• Help create, track and communicate status for projects assigned

• Support project team tracking metrics and creating documentation as needed

• Prepare presentations and materials for multiple projects

• Maintain comprehensive and accurate records

• Perform minor accounting duties

• Office and facilities management, including space planning and reconfiguration as needed

• Manage office vendors (supplies, coffee, catering, etc.)

• Monitoring office supplies and ordering of new stationery, furniture, appliances, etc. as required

 

Additional Duties and Responsibilities:

 

• Communicate effectively and in a timely manner with 5Q resources as needed

• Provide exceptional customer service, perception, and satisfaction – both internal and external

• Escalate issues that cannot be completed as planned

• Responsible for entering time and expenses as they occur

• Coordinate Ad-hoc projects as the CEO and executive team requires

 

Knowledge, Skills, and/or Abilities Required:

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To perform this role successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

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• Detail-oriented

• Thrives in collaborative environment

• Good communications skills, with customers, team and stakeholders

• Continuous improvement mindset

• Excellent written and oral communications skills, especially when dealing with clients

• Must be capable of handling multiple simultaneous tasks under pressure while maintaining strong customer service and a professional demeanor in a fast-paced environment

• Ability to work as a strong team member as well as independently