Accounting AR Specialist

Essential Duties and Responsibilities

  • Create and Issue Recurring Monthly Invoices

  • Upload invoices to Customer Invoicing portals as applicable

  • Coordinate recurring invoicing reconciliations with LeadRE/Business Analyst

  • Reconcile dynamic recurring invoicing items with A/P Specialist

  • Create and Issue Procurement/Resale Invoices

  • Verify Cost of Goods for Procurement/Resale Invoices

  • Coordinate with Procurement and A/P Specialist on Procurement related transactions

  • Manage billing queue in service management application

  • Create and Issue Project related invoices

  • Coordinate project invoicing with Connect/Project Management Coordinate with project coordinator for Project related COGS

  • Manage billing queue in project management application

  • Manage Project Accounting process

  • Issue Credit Memos as applicable

  • Manage Customer Credits

  • Posting Incoming Customer and Vendor Payments

  • Processing Bank Deposits for incoming manual payments

  • A/R Collection and Escalation

  • A/R Reporting

  • Monthly A/R reconciliation

  • Resolve incoming A/R inquiries

  • Resolve incoming payment issues (short-pay/overpayment)

  • Set-up new Customers in Accounting Application

  • Maintain Customer Accounts in Account Application

  • Manage Customer Invoicing Portals

  • Processing Accounting related mail

  • Month End Freight Reconciliation

  • Month End Resale Reconciliation

  • Month End Billable Travel Reconciliation

  • Month End LV Reconciliation

  • Month End Field Services Reconciliation

  • Enter Revenue Recognition Journals

  • Enter Procurement/Resale and Project Accounting Journals

  • Assist Financial Controller with Operational Accounting projects

 

Knowledge, Skills, and/or Abilities Required

  • Experience at an IT managed services provider would be a plus but not required; Alternately someone who has worked at a company with lots of project work and dealt with project deposits, project invoicing, progress invoicing, and revenue recognition based upon project completion

  • Experience with either QBO or QuickBooks desktop required (Enterprise would be ideal) OR NetSuite, Intacct, or equivalent

  • 8-10 years minimum experience

  • Experience with project accounting and revenue recognition required

 

Physical Demands/Work Environment

  • Ability to use a keyboard to enter and retrieve data

  • · Must have good eyesight to view computer monitor and phone

  • · Lifting and/or carrying of 15-30 lbs. or more

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5Q provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.  The Company complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.